Coming Soon: Simplify Budget Sanctions and Expense Tracking with Tabernacle’s New Sanctioning Process Feature
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In many churches and ministries, the start of a financial year is marked by careful planning and allocation of budgets to various departments and ministries.
Budgets are earmarked for activities such as seminars, outreach programs, youth events, and infrastructure maintenance.
When funds for a specific activity say, ₹1,00,000 for a seminar are sanctioned, the money is released to the concerned department, and the sanction is recorded in a register.
However, the actual expenditure is only booked later, after the event is completed and the utilization bills are submitted.
Often, the full sanctioned amount is not utilized, and the unspent balance is returned to the church’s general fund.
While this system ensures accountability, it also comes with significant challenges:
- Keeping track of multiple sanctions across various departments and activities is cumbersome.
- Reconciling sanctioned amounts with actual expenses is time-consuming and prone to manual errors.
- Lack of real-time visibility into how much budget is actually utilized versus sanctioned.
- Unutilized funds are often overlooked, leading to inaccurate reporting of departmental balances.
For church accountants and treasurers, managing this manually—through sanction registers, separate expense ledgers, and cash books is not only tedious but also increases the risk of discrepancies and inefficiencies.
Introducing: The Sanctioning Process in Tabernacle Church Management Software
We’re excited to announce that Tabernacle’s Accounting Module is soon getting a dedicated Sanctioning Process feature, designed specifically to address these challenges.
With this new feature, churches can seamlessly:
- Record and track sanctioned amounts allocated to any department or ministry.
- Monitor the release of funds with a clear audit trail, maintaining full transparency.
- Record actual expenses against each sanctioned amount once utilization bills are submitted.
- Automatically compute and highlight unutilized balances, which can then be reallocated or returned to the general fund.
- Get real-time visibility into budget utilization vs. sanctioned amounts, improving financial oversight.
Key Benefits for Your Church Accounting Team
- Streamlined Workflow: Accountants no longer have to maintain separate registers and ledgers for sanctions and expenses, everything is integrated and organized in one system.
- Accurate Financial Reporting: With clear records of both sanctioned and utilized amounts, financial statements reflect true and reconciled figures.
- Time Savings: Automated tracking and reporting save countless hours otherwise spent reconciling manual entries.
- Transparency & Accountability: Department heads and church leadership can easily see the status of each sanctioned budget, enhancing confidence in financial governance.
- Better Planning: Insights into unutilized funds help churches make informed decisions for reallocating resources effectively.
A church secretary with no formal accounting background can easily navigate Tabernacle’s intuitive dashboard to enter donation information, generate financial reports, or update the budget.
The system’s straightforward design means they can manage these tasks efficiently without needing extensive training.
At Tabernacle, we’re committed to empowering churches with technology that simplifies administration and ensures excellent stewardship of resources.
Stay tuned as we roll out the Sanctioning Process feature in the coming weeks—another step toward making church finance management transparent, efficient, and hassle-free.
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Introducing Tabernacle’s new Sanctioning Process feature, coming soon to our Accounting Module!
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